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Maintenance Coordinator

Windsor, ON

1. Manage maintenance and repairs to housing units and facilitate turnover
Main Activities

  • Take work orders for unit maintenance
  • Coordinate and schedule all work orders while scheduling turnovers and building maintenance
  • Coordinate maintenance and repairs of turnovers including finishes, ceilings, flooring and paint
  • Coordinate maintenance and repairs to appliances including stoves, refrigerators and washing machines/dryers
  • Inspect and complete preliminary and final move out inspections
  • Conduct weekly building inspections to ensure buildings are being maintained to our standards
  • Create work orders for building repair and coordinate with the maintenance manager any repairs to structural, mechanical, electrical systems, pumps, etc.
  • Ensure fire protection systems and equipment are being maintained and managed by the personnel responsible
  • Supervise the completion of landscaping and grounds maintenance
  • Work with maintenance manager to order and maintain necessary inventory

2. Supervise maintenance staff in order to ensure a positive and efficient work environment

Main Activities

  • Supervise staff and delegate responsibilities
  • Train and develop staff on scheduling practices and expectations of time management for specific tasks
  • Provide leadership and guidance to staff
  • Promote staff morale
  • Ensure workplace safety is practiced
  • Assign tasks and ensure schedules are maintained
  • Adjust tasks to meet staff capabilities
  • Recognize and deal with language problems
  • Report to manager on issues regarding capital improvement or staff issues

3. Maintain the general administration of the maintenance program
Main Activities

  • Assist with preparation of maintenance and improvement plan
  • Improve preventative maintenance schedules
  • Work with maintenance manager to prepare plans for short term projects
  • Manage applicable projects with maintenance manager
  • Keep a daily log of work orders requested and incidence
  • Track data using Management Software and Reporting
  • Process all related employee information, including attendance records, timesheet data, WSIB claim, reconciling payroll discrepancies, liaising with the Payroll/Human Resources Departments, etc.
  • Process Accounts Payable information/invoices through verification of purchase orders, subcontractor invoices, material/supply invoices, etc
  • Maintain inventories with the help of the maintenance manager
  • Provide reports to government agencies, departments and other organizations as required
  • Assist the Operations/Manager in the preparation of financial reports, analysis of costs, revenues, etc.
  • Ensure accurate records are maintained
  • Perform other related duties as required


  • Excellent written, verbal and people skills
  • Excellent time management and organizational skills
  • Ability to work with minimal supervision and within a team environment
  • Strong analytical skills
  • Possess strong administration skills and be able to multi-task
  • Ability to develop and exercise initiative (self-starter)
  • Strong conflict resolution ability
  • Proficiency in Computerized Maintenance Management System
  • Skilled in Microsoft products including Word, Excel and Outlook


  • Must have 3 to 5 years of experience in General Administration
  • Background in maintenance and repair activities or strong mechanical aptitude
  • Community college

Compensation is negotiable and will be determined upon the interview process and a benefit package will also be offered. We also offer opportunities for professional and personal growth.
We conduct criminal record checks.